Defining Allotment / Capacity Allocation

Defining Allotment / Capacity Allocation





ALLOTMENTS

Airline will identify the key Sectors and key Agents to manage allotments post GO-LIVE. The allotment screen enables CCRM Managers/Supervisors to prioritize space based on

  • Blocked Space Agreements
  • Profitable cargo flowing on specific flights


Capacity allotments in Smartkargo can be billed against an agent who has not met the conditions to the contracted hard block space agreement with the airline.  Billing is not dependent on the air waybill, but against the unused remaining capacity of the blocked-space.  Current functionality generates the billing once the flight is departed.  Refer to the scenarios section of this document for better understanding.


Reviewing existing allotments

In order to review existing flight allotments, the user can follow the menu path:

Sales➔   Capacity Allocation ➔   List


The system provides option to select flight allotments based on

  • Flight origin / destination
  • Date range
  • Shipment origin / destination


Figure 1

The User can review and edit any one of the allotments listed by clicking on the Flight no#. This opens up the detailed allotment screen.



Figure 2

The above allotment screen is the same screen used to define a New allotment.


Creating New Allotment

As shown in the previous section New Capacity allocation screen the system allows the user to define an allotment based on

  1. Flight origin *
  2. Flight destination *
  3. Flight number *
  4. Carrier
  5. Shipment Origin:  On optional field which enables the CCRM managers to block space on profitable routes
  6. Shipment Destination: As an optional field, this field being left blank, with the Shipment origin being defined enables space from profitable origins to be blocked.
  7. Frequency: Enables space allotment on specific days only.
  8. Agent code:  An optional field which can be used to block space for an Agent based on BSA’s.
  9. ULD Type: Can be used to block space for specific ULD’s only.
  10. Product Type: Can be used to block space for specific Product type only.
  11. SHC code: Can be used to block space for specific SHC’s.
  12. Commodity code: Can be used to block space for specific commodities if needed.
  13. Capacity * This is a mandatory field which must be defined to ensure how much weight capacity to be blocked.
  14. Volume * This is a mandatory field which must be defined to ensure how much volume capacity to be blocked.
  15. Release before dept (departure): Enables the CCRM carrier to release space before a particular number of minutes if the bookings does not actually show up. For Carriers with mostly short haul flights, a number between 360(6hrs) to 1440(24hrs) minutes can be used. For long haul pre-bookings business, a number between 2160(36hrs) to 2880(48hrs) minutes has shown to be effective.
  16. No show rate: A penalty rate to be applied.
  17. %Over: This parameter will facilitate the extension of Over bookings at a percentage over the initially defined allotment.
  18. Auto confirm up to%: This parameter will facilitate auto confirmation of the booking using the allotment if the parameters in the booking match with the parameters defined in the allotment.


Sample Scenarios


  1. NO SHOW RATE FOR THE REMAINING UNUSED ALLOTMENT CAPACITY

            - Create allotment
            - Go to: Sales-> Capacity-> New

            



            -  Create booking lesser than the capacity of allotment on the flight, then accept it. 

            -  Go to: Booking-> Cargo-> New

              

            - Manifest and Depart the flight
            

            - Check Rate Audit for billing entry of the remaining capacity of the allotment with the corresponding invoice number where it is included     
            



  1. IF REMAINING CAPACITY OF ALLOTMENT IS EQUAL OR LESS THAN THE “MIN UNUTILIZED % FOR NO SHOW”, SHOULD NOT GENERATE INVOICE FOR THE NO SHOW BILLING
  • - Create allotment with no show rate
    - Go to: Sales-> Capacity Allocation-> New

- Create booking, ensure that the remaining unused capacity is equal to the “MIN unutilized % for No Show, then accept it

              - Go to: Booking-> Cargo-> New




            - Manifest and Depart the flight.


            - Remaining unused allotment should not be billed because it is less than the “MIN UNUTILIZED % FOR NO SHOW”.      

     


  1. AWB accepted with allotment, but got reassigned to another flight after acceptance 
  • Create allotment with no show rate
    Go to: Sales-> Capacity Allocation-> New           
            










  • Create booking then accept it
    Go to: Booking-> Cargo-> New

            



            - From flight planning, reassign the awb on another flight and then depart the original flight with allotment where it was accepted.      




                  - Unused allotment should be billed as system validation rechecks upon flight departure of the allotment.  
                  - This can be checked on Rate Audit Screen.

  • Note that the 3rd scenario will be the same behavior for an unused allotment.